Open Roles

Job Summary

The Executive Assistant works independently performing a wide range of complex and confidential administrative and clerical support duties. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Primary Duty

Provide high level of support to ensure the Executive is set up for success.

Key Expectations

• Manage executive level tasks with good judgment in a timely and efficient manner
• Collaborate with upper management team as directed by Executive
• Represent the Executive and Companies with professionalism and integrity
• Develop and maintain good rapport with clients, trade partners and vendors
• Demonstrate flexibility in workflow/activities etc.
• Demonstrate tact and discretion when dealing with confidential information
• Collaborate with customer requests, questions, and inquiries in a polite and business-like manner

Requirements

Educational: 2+ years college or equivalent work experience

Experience: 4+ years of experience in an administrative role

Skills:

• Ability to stand in for Executive during meetings
• Confidence to support, empower, and stand alongside Executive
• Excellent written and verbal communication skills
• High level customer service
• Multitasking and prioritizing
• Thorough understanding of office procedures
• Dependability and adaptability
• Working knowledge of office equipment
• Be resourceful and proactive when issues arise
• Attention to detail
• Proficiency and experience in working with Microsoft office products
• Experience with Quickbooks, Procore and Bluebeam software a plus

Responsibilities

• Keep Executive up to date on a daily basis of priorities/projects/clients
• Manage incoming calls and emails for Executive
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Managing the Executive’s calendar, including making appointments and prioritizing commitments, and deadlines ensuring the Executive is well prepared
• Attend meetings and take notes as requested by Executive
• Manage and organize Executive’s office/workspace including filing system
• Create and maintain comprehensive and accurate records
• Perform necessary accounting duties
• Manage Executives travel logistics and activities, including accommodations, transportation, and meals
• Assist and support Executive’s with personal commitments
• Assist with strategic planning of businesses
• Collaborate with other personnel as needed.